Benefits of an Online Registration & Payment System

– April 2016 –

Ditch the stress by having your passengers register online and make individual payments with our time-saving system known as “My Gateway.”

When passengers register securely on our site, it eliminates the need for you to keep your own tour lists, compile passenger information, collect payments, track tour balances, etc. And unlike other online registration systems, “My Gateway” is designed specifically for music group travel.  Let’s take a look at some of the benefits:

– No more keeping your own tour lists and documents:  Passengers enter their own information, and you can use that to build and assign other lists as necessary (flight groups, bus lists, rooming assignments, etc.). We collect ID-specific names, contact information, room occupancy, dietary requirements, special needs, etc.

– We handle payments:  We email passengers when payments are due and work with them on any payment issues. They make tour payments online with a credit card or by mailing us a check. They can view their upcoming payment schedule and balance at any time by logging into their account. You also have access to view registered passengers and progress on payments.

– Customized information for your group:  The information we collect can be customized for your group. Besides the standard passenger and contact information we can collect meal choices, t-shirt sizes, roommate requests, favorite colors, etc. If you think of a piece of information you would need to collect from your group, we can likely collect that for you.

– We can still account for your additional tour funding (or expenses):  You can send us departmental funds or fundraising to be applied to your group members. Additionally, if you need extra funds collected within the tour cost to cover additional items like tour t-shirts or local transportation, we’ll include that amount in the tour cost and cut you a check.

– Send tour-specific communications:  You can use the system to send tour-related emails specifically to people on the tour (instead of everyone in your ensemble or normal distribution list).

These features save you an incredible amount of time throughout the planning process. See for yourself on your next Gateway tour!